Notably and interestingly, you can consider prompt email replies as a metric for influence and productivity. The work pace is fast, and business goals are more quickly met. And when your enthusiasm is raised, your co-workers also feel it. It can give you a feeling of effectiveness, which can significantly boost your morale. There is an assuring aura around getting prompt email replies. While emails do not (and ideally, should not be expected to) have the same outcomes, getting email replies every time has some benefits.īenefits of Getting Email Replies Every Time The purposes for emails are as varied as the business operations of the companies that send them. Emails are sent to request information, communicate vital information to clients and co-workers, apply for contracts, and more. The result depends on the theme of the project. Although those concerns can be initially vague, they become more straightforward when you remember that every email is intended to achieve a result. If a response is not received, the purpose of sending the email is ultimately defeated.Īs a business person, you might have concerns from time to time about the effectiveness of the emails you send. Whenever an email is sent, a response is expected from the recipient. And as such, the importance of emails cannot be overstated. Emails are the go-to mode of communication for every business person. Turning emails into Tasks can help you keep track of all those requests flying back and forth and allow you to unclutter your inbox for better focus.Ĭlick here to read more of Deborah’s Microsoft Office tips.Getting prompt email replies has been a life-long dilemma associated with emailing. For even easier access, you can open a To-Do bar from the View tab in your email view and in your calendar view. Regardless of which method you use to follow up on your emails, they’ll show up on your To-Do List within the Tasks folder. One advantage of turning emails into tasks is that it gives you somewhere to keep notes on your progress - whom you called, what follow-up you need to do and so on. You can manage this like a calendar item: Set a start and end or due date and a reminder, note the status and priority, and even assign it to someone else in your workgroup. This embeds the email into your new Task just like the previous choice, except it does not leave the original email in your Inbox or other folders. This choice is particularly useful if the original email has attachments itself that you’d want to be able to open and view from the Task. This leaves the original email in your Inbox or other folder and embeds the email in your new Task as an attachment. If you were to use the left mouse button to drag your email to the Tasks folder, this is the default. This leaves the original email in your Inbox or other folder and embeds the text of the email in a new Task. Release the mouse button, and you’ll be presented with three choices: Simply select the email you want to be reminded of, then hold down the right mouse button (not the left one you normally click with) and drag the message down to Tasks. #Follow up unreplied email how to#How to Set Reminders by Turning Outlook Emails into Tasks Here’s a method for setting up reminders that works regardless of how your email account is set up. You can still flag messages, but there aren’t any options for reminders for yourself or your recipients. However, if your email is set up with the IMAP protocol rather than POP3 or Exchange Server, your options for flagging a message for follow-up are limited. In Outlook 2016, when you hover your mouse over a particular message in any folder, you’ll notice an outline of a flag icon. How to Setup Outlook Reminder email in Microsoft in Outlook.
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